Ceremonial Documents Policies And Procedures

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A ceremonial document is a proclamation, letter or certificate that may congratulate, honor or recognize a city of Pearland resident or organization and are bestowed at the discretion of the Mayor. Requesting such a document requires use of form below to be considered.

Ceremonial Documents Criteria
Ceremonial documents are reserved for people, places or events that positively contribute to the economic, social and/or cultural fabric of the City of Pearland.

Ceremonial documents are at the Mayor's discretion, but will not be issued if:

  • The request promotes campaigns, events or ideological and political beliefs that are contrary to the policies or laws of the City of Pearland or not of a generally inclusive and harmonious benefit to the greater Pearland community. 
  • The request is for commercial/for-profit purposes. 
  • The proclaimed day, week or month coincides with federally recognized holidays.

 

TYPES OF DOCUMENTS

Proclamations

A proclamation is an 8 1/2 by 11 inch official document on special stationery that is issued for the following occasions:

  • Civic celebrations in Pearland
  • Fund-raisers benefiting the citizens of Pearland 
  • Organizations and individuals who have made a significant contribution to society 
  • Significant birthdays (starting at 90th birthdays and the years thereafter) of Pearland residents
  • Significant pastor and church anniversaries (20 years, 25 years etc.) in Pearland 
  • Significant events or anniversaries of Pearland-based institutions and companies 
  • A proclamation is generally 250 to 300 words in length maximum, inclusive of ceremonial language and can be requested in the paragraph or whereas formats.

 Please complete the request form.


Letters

Letter of Welcome
A letter of welcome is a document on City of Pearland letterhead that will be emailed to you (.pdf format) once complete, and may be requested for the following occasions:

  • Conferences 
  • Conventions held in Pearland
  • Class Reunions for schools and institutions that are located in Pearland, or for reunions that are held in Pearland 
  • Family Reunions (we do not provide welcome bags or gifts) 

Required information: You should provide the title or reason for your event, a date, a brief history of the organization, or information about the person, and any other information you feel is significant.

Letter of Congratulation or Celebration
A letter of congratulation or celebration is a document on City of Pearland letterhead that will be emailed to you (.pdf format) once complete, and may be requested for the following occasions:

  • Religious anniversaries and celebrations
  • Significant birthdays or anniversaries 
  • Eagle Scout Award Girl Scout Gold Award

Required information: You should provide the title or reason for your event, a date, a brief history of the organization, or information about the person, and any other information you feel is significant.

Please complete the request form

Certificates
A certificate is an 8.5 by 11.5 inch document on special stationary that is issued for the following reasons:

  • Honorary Citizenship - foreign dignitaries, prominent individuals, entertainers, or artists
  • Appreciation - outstanding contributions to the City and citizens of Pearland 
  • Heroism

Required information: A brief summary about the individual to be honored and his/her accomplishments, highlights of his/her accomplishments, highlights of his/her involvement in the community, the date of recognition, and type of event planned.

Please complete the request form.

Please make requests 3 weeks in advance of desired pick up date. Once request is received staff will notify you with any clarifying questions or with a pick up date.